South Haven Scott Club

Constitution and Bylaws

ARTICLE I – NAME

The name of this organization shall be the South Haven Scott Club.

ARTICLE II – PURPOSE

Section 1:  The South Haven Scott Club is organized exclusively for charitable, educational, scientific and literary purposes, including for such purposes, the making o distributions to organizations that qualify under Section 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Section 2: The South Haven Scott Club shall refrain from activities not permitted by 501(c)(3) Internal Revenue Code or any amendments thereto, such as political campaigns, distributions of propaganda, or otherwise attempting to influence legislation.  No part of the net earnings of the South Haven Scott Club shall inure to the benefit of, or be distributed to, its members, trustees, officers or other private person, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause thereof.

ARTICLE III – MEMBERSHIP

Section 1:  Active membership in this organization is available to any person interested in our objectives, and upon payment of thirty dollars ($30.00), the annual dues.  All members shall perform all duties assigned to them, to the best of their ability.

Section 2: Honorary Membership may be granted by action of the Executive Board to the following:
A.            A member having twenty-five (25) consecutive years of membership and has reached the age of seventy (70) years.
B.            A member who is a Past President and has reached the age of seventy (70) years.
C.            Those Honorary Members may enjoy all Club privileges without payment of dues, and are considered active members.

ARTICLE IV – MEETINGS

Section 1:  Regular meetings of this organization shall be held as scheduled on our club calendar and published in the Scott Club Yearbook.
A.            Fifteen (15) members in good standing must be present for the transaction of business.
B.            The third Tuesday in March is to be the Annual Meeting with the Election of Officers.
C.            Special Meetings for the transaction of business may be called by the President.
Section 2:  Regular meetings of the Executive Board shall be held as necessary or at the discretion of the First Vice President.
A.            Seven (7) members of the Executive Board must be present for the transaction of business.
B.            Special Meetings of the Executive Board may be called by the Chairman (the First Vice President), or on behalf of the Chairman.

ARTICLE V – OFFICERS, ELECTIONS, DUTIES

Section 1: Officers
Elective Officers of this organization shall be:  President, First Vice President, Second Vice President, Recording Secretary, Treasurer, five (5) Directors and an Auditor.  All of these Elected Officers, except the Auditor shall constitute the Executive Board.
A.            Each President, immediately following his/her term of office, shall be a voting member of the Executive Board for the ensuing year.
B.            All officers are elected for a one year term, with the Directors elected for a two year term.
C.            No Officer or Director shall hold the same office for more than two (2) consecutive terms.
D.            The fiscal year and terms of office shall be July 1 to June 30.
E.            Vacancies in office shall be filled from the membership by the Executive Board.
Section 2: Elections
A.            A Nominating Committee shall be appointed by the President on or before the first Tuesday in February.
B.            The officers shall be elected at the Annual Meeting, held on the third Tuesday in March, and installed in April.
Section 3: Duties
The President shall preside at all meetings and appoint committees authorized by the Club.  S/he shall be an Ex-Officio member of all committees except the Nominating Committee
The First Vice President shall act for the President in the President’s absence, and be ready to assume the office if it should become vacant.  S/he shall be Chairman of the Executive Board
The Second Vice President shall be ready to assume the office of the First Vice President if it should become vacant, support the President and First Vice President, and be the Recording Secretary of the Executive Board
The Recording Secretary shall take the minutes of all Club Meetings and read such minutes at the first meeting of each month.  Corrections are to be noted and all minutes are to be kept on file
The Membership Secretary shall receive all dues from members of the Club and shall deposit same in the Chemical Bank of South Haven, to the credit of the South Haven Scott Club.  S/he shall also keep records of all members failing to pay dues before August 1  An Annual Report should be submitted to the Auditor in May of each year  S/he shall be authorized to pay out funds in the absence of the Treasurer.
The Treasurer shall receive all money except dues. S/he shall keep separate accounts in the Club books of the various funds and pay out such sums as necessary.  An Annual report should be submitted to the Auditor in May of each year.  In the absence of the Membership Secretary, s/he shall be authorized to accept and deposit membership dues.
The Recording Secretary, Treasurer, and Chairman of the Executive Board shall present monthly reports to the Club at the first meeting of each month. 
The Auditor shall examine the accounts and Annual Reports of the Treasurer and Membership Secretary each May.
The Executive Board shall transact all business necessary for the good of the Scott Club.

ARTICLE VI – DUES

The annual dues shall be Thirty dollars ($30.00) per member.  Members failing to pay dues by August 1 shall be notified of arrears by the Membership Secretary.

ARTICLE VII – COMMITTEES

The President shall appoint (subject to the approval of the Executive Board) all committees necessary for the good of the Club.  S/he shall appoint a chairman of the day to introduce the speaker and a greeter for each meeting.
The Program Committee shall prepare programs for the year and complete all preliminary arrangements for carrying out the same.

ARTICLE VIII – RULES OF ORDER

All questions of parliamentary procedure not covered by the Constitution and Bylaws, shall be governed by Robert’s Rules of Order, Revised Edition.

ARTICLE IX – AMENDMENTS

Section 1:  Any proposed amendment shall be submitted to the members present at any regular meeting, prior to the meeting at which the proposed amendment is to be voted on.  The proposal must be taken up paragraph by paragraph at the first reading of any proposed amendment.
Section 2:  Amendments to these Bylaws may be made at the next regular meeting after the first reading, by a two-thirds majority vote of those present and voting.

ARTICLE X – DISSOLUTION

In the event of dissolution of the South haven Scott Club, the net assets shall be awarded to the South Haven Memorial Library, provided it remains eligible as a federal tax exempt organization according to the 501(c)(3) Internal Revenue Code.  Should the South Haven Memorial Library no longer be eligible as recipient of these assets, they will be distributed to the city of South Haven to be used for a public purpose.

Adopted on May 18, 2011
Executive Board acting as Bylaws Committee

 

 

 

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