South Haven Scott Club

Constitution and Bylaws



The name of this organization shall be the South Haven Scott Club.


Section 1: The South Haven Scott Club is organized exclusively for charitable, educational, scientific and literary purposes, including for such purposes, the making of distributions to organizations that qualify under Section 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

Section 2: The South Haven Scott Club shall refrain from activities not permitted by 501(c)(3) Internal Revenue Code or any amendments thereto, such as political campaigns, distributions of propaganda, or otherwise attempting to influence legislation. No part of the net earnings of the South Haven Scott Club shall inure to the benefit of, or be distributed to, its members, trustees, officers or other private person, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause thereof.


Section 1: Active membership in this organization is available to any person interested in our objectives, and upon payment of thirty-five dollars ($35.00) the annual dues. All members shall perform all duties assigned to them, to the best of their ability.

Section 2: Honorary Membership may be granted by action of the Executive Board to the following: A. A member having twenty-five (25) consecutive years of membership and has reached the age of seventy (70) years. B. A member who is a Past President and has reached the age of seventy (70) years. C. Those Honorary Members may enjoy all Club privileges without payment of dues and are considered active members. D. At the discretion of the President.


Section 1: Regular meetings of this organization shall be held as scheduled on our club calendar and published in the Scott Club Yearbook.

A. Fifteen (15) members in good standing must be present for the transaction of business.

B. The third Tuesday in May is to be the Annual Meeting with the installation of Officers.

C. Special Meetings for the transaction of business may be called by the President.

Section 2: Regular meetings of the Executive Board shall be held as necessary or at the discretion of the First Vice President.

A. Seven (7) members of the Executive Board must be present for the transaction of business.

B. Special Meetings of the Executive Board may be called by the Chairman (the First Vice President), or on behalf of the Chairman.


Section 1: Officers Elective Officers of this organization shall be: President, First Vice President, Second Vice President, Recording Secretary, Treasurer, and five (5) Directors. All of these Elected Officers shall constitute the Executive Board.

A. The President shall have been a member of the Club for a minimum of two (2) years prior to serving as President.

B. Each President, immediately following his/her term of office, shall be a voting member of the Executive Board for the ensuing year.

C. All officers are elected for a one-year term, with the Directors elected for a one or two-year staggered term.

D. No Officer or Director shall hold the same office for more than three (3) consecutive terms.

E. The fiscal year and terms of office shall be July 1 st to June 30th .

F. Vacancies in office shall be filled from the membership by the Executive Board.

Section 2: Elections

A. A Nominating Committee shall be appointed by the President in February.

B. The slate of officers shall be presented the third Tuesday in April, shall be elected at the first Tuesday in May and installed at the Annual Meeting on the third Tuesday in May.

Section 3: Duties

The President shall preside at all meetings and appoint committees authorized by the Club. S/he shall be an Ex-Officio member of all committees except the Nominating Committee.

The First Vice President shall act for the President in the President’s absence and be ready to assume the office if it should become vacant. S/he shall be Chairman of the Executive Board.

The Second Vice President shall be ready to assume the office of the First Vice President if it should become vacant, support the President and First Vice President, and be the Recording Secretary of the Executive Board.

The Recording Secretary shall take the minutes of all Club Meetings and provide electronic and hard copies at each meeting. Corrections are to be noted and all minutes are to be kept on file.

Directors offer input and assistance for the good of the Club.

The Membership Secretary shall receive all dues from members of the Club and shall turn over all monies to the Treasurer. S/he shall also keep records of all members failing to pay dues before August 1st. An Annual Membership Report shall be submitted to the Audit Committee in July of each year.

The Treasurer shall receive all monies. S/he shall keep separate accounts in the Club books of the various funds and pay out such sums as necessary. An Annual Treasurer Report shall be submitted to the Audit Committee in July of each year.

The Treasurer and Chairman of the Executive Board shall present monthly reports to the Club at the third Tuesday of each month.

All officers, directors and Membership Chair are required to attend the Executive Board Meeting on the second Tuesday of the month. The Executive Board shall transact all business necessary for the good of the Club.


The annual dues shall be Thirty-five dollars ($35.00) per member. Members failing to pay dues by August 1 shall be notified of arrears by the Membership Secretary.


The President shall appoint (subject to the approval of the Executive Board) all committees necessary for the good of the Club. S/he shall appoint a chairman of the day to introduce the speaker and a greeter for each meeting. The Program Committee shall prepare programs for the year and complete all preliminary arrangements for carrying out the same. The Audit Committee shall examine the accounts and Annual Reports of the Treasurer and Membership Secretary each July or August. A report of the Audit Committee shall be distributed to members or posted no later than September.


All questions of parliamentary procedure not covered by the Constitution and Bylaws, shall be governed by Robert’s Rules of Order, Revised Edition.


Section 1: Any proposed amendment shall be submitted to the members present at any regular meeting, prior to the meeting at which the proposed amendment is to be voted on. The proposal must be taken up paragraph by paragraph at the first reading of any proposed amendment.

Section 2: Amendments to these Bylaws may be made at the next regular meeting after the first reading, by a two-thirds majority vote of those present and voting.


In the event of dissolution of the South Haven Scott Club, the net assets shall be awarded to the South Haven Memorial Library, provided it remains eligible as a federal tax-exempt organization according to the 501(c)(3) Internal Revenue Code. Should the South Haven Memorial Library no longer be eligible as recipient of these assets, they will be distributed to the city of South Haven to be used for a public purpose.

Adopted on May 15, 2018 Executive Board acting as Bylaws Committee